We are currently looking for a Buying & Merchandising Admin Assistant to cover a period of maternity leave . The successful candidate will support the Senior Buyer in all aspects of the Buying and Merchandising function for watches and branded jewellery, including range building, systems maintenance, sales and merchandising, communication and cross functional collaboration.

ROLE RESPONSIBILITIES

Range Building:

• Attending Brand selection meetings and following up key actions in a timely manner
• Preparation of range structure / performance analysis in advance of meetings
• Maintaining accurate and up to date Cost To Assort (CTA) files
• Managing agreed discontinuations and ensuring maintained Range Plan and Pursuit system Management of the critical path to hit all key buying dates
• Management of the Brand buying calendar and schedule of meetings and trade shows

Systems and Product Maintenance

• Onboarding / creation of all new product on system (SKU)
• Maintenance of product attributes and sourcing from brand partners
• Pricing and re-pricing – ensuring all Retail Selling price (RSP) and promotion prices are accurate and up to date
• Cost price maintenance – ensuring all cost process are accurate and up to date Checking/amending and updating descriptions where applicable
• Setting and maintaining minimum stocks and allocations
• Maintaining / monitoring waiting lists for high demand products where required

Sales and Merchandising

• Generating and circulating all relevant sales and stock performance reports and adapting as necessary from time to time
• Reviewing sales for the area by age and by brand and providing insights to the Buyer
• Monitoring competitor activity and promotion levels online and in stores
• Collating and sending out SKU analysis and Wall Papers to our Brand Partners
• Creating and managing purchase orders to agreed minimums for warehouse and stores Reviewing store stock levels vs minimums and providing transfer recommendations
• Actioning agreed transfers

Communication and Cross Functional Working

• Facilitate clear communication of all buying and merchandising activity for Brands to and from all departments within the business
• Manage all brand queries and interactions in relation to range, sales, merchandising and marketing
• Work with the retail operations and digital teams to create clear and comprehensive launch and information packs for all new product introductions, discontinuations, price changes etc

Coordinate with Ecommerce and Marketing

• Informing of newness and product changes
• Requesting homepage and banner updates
• Sense checking correct lines and ranking o
• Providing guides and content for clienteling
• Assisting with brand events and VIP events
• Assisting with promotional activity / Co Op / marketing

Coordinate with Retail Operations

• Communicate range plans and core ranges through Retail Rocks and the Retail Operations Portal
• Work with the retail and digital teams to communicate key messages in product launch and refresher packs
• Be aware of brand training events and incentives and report on these when required
• Handling store queries on merchandising, pricing, special orders, allocation and transfers

Coordinate with Logistics

• Providing purchase order (PO) delivery and scheduling information
• Handling queries on deliveries and logistics
• Handling queries on pricing

Key Skills

Operational Excellence

• Strong analytical skills to include numeracy and accuracy
• Ability to develop and implement business processes
• Proficiency in buying and merchandising and systems (Pursuit and Critical Path)

Business Communications

• Excellent oral and written communication skills to ensure clarity and consistency
• Ability to execute timely and appropriate communications

Planning and Organising

• Strong organisational skills to plan and deliver business initiatives

Client Experience

• Strong operational efficiencies to enhance client satisfaction

Flexibility and Adaptability is required in this role as the responsibilities outlined in this document are not exhaustive and are subject to evolve and change depending on the needs of the business

We are an equal opportunities employer

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